Your business sells time and expertise. It works the first 15 working days of the month just to
cover outgoings and internal costs. It is in the last 5 working days that any profits are made.
Regardless of how you structure your fee agreements, control of your biggest asset - time - is essential.
ABTRAC is the time based billing software other businesses like yours are using.
For them, and for you, Abtrac is more than another software package. It is a welcome solution.
It's a way of running your business in a business-like manner. Abtrac is the catalyst to manage profit and peace of mind.
ABTRAC enhances management and control by :
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Tracking business contacts
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Effective client management
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Tracking jobs and job costs
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Managing employee time
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Excellent client invoicing
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Assisting debtor control
And just consider these additional benefits
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Software which has been extensively tested and proven within the professional
services environment
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Multi-user as of right. ABTRAC can be installed onto a network from day one
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Regular upgrades as technology evolves
Tighten up that Management Control with ABTRAC.
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Reduce time spent on billing clients to a fraction
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Respond rapidly to client invoice queries
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Work in progress reports at your fingertips
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Confidence that all time and costs are correctly entered against jobs
Detailed reports on clients, billings, recoveries, employees, productivity and
much more.
Clients and Contacts
The core of the system is a Client and Contact Tracking System. It
allows users to enter, edit and report on clients, client jobs, and other
business contacts.
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Details on client, contact and other business entities
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People associated with an entity are entered and maintained separate to the
entity itself.
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Multiple physical street and delivery addresses, private box numbers and indeed
many people associated with each of the various locations
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Fields for direct dial phone number (DDL), individual e-mail addresses and
individual mobile numbers of client contacts
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Mask out, but never lose those former Clients and Contacts by flagging them as
Non-current
Time, Costs and Materials
Control the application of internal resource to each job or job task.
Ensure your billings are under control.
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Concurrent jobs on which details of work can be recorded for each client
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Each job has a unique number in sequence below the client number
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Each job can be further broken down into stages (or phases or tasks)
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Fixed Quote and Hourly Rate
Job tasks can have assigned to them time and costs, to make up the total fee
estimate or quote
Standard or special charge rates for specific resources on specific jobs
Client Invoicing
The system will pay for itself through the client invoicing module
alone.
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Reduce time and stress when invoicing
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High level of confidence in accuracy of invoices
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View all unbilled work against all clients
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Select what to bill, how much to bill, and to whom the bill needs to be sent
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Easy to follow steps guide you through the process
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Options and choices throughout
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Invoice numbers are generated automatically
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Each invoice can have multiple line narratives, and an invoice amount for each
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Interfaces to MYOB, Sage and other GL packages - of course!
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With complete audit trails and controls as would be expected
Debtor Control (optional)
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Details of all invoices and those outstanding
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Enter payment details with narrative
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Produce Statements
Reporting Facilities
Everything at your fingertips.
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All about clients and contacts
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Easy lookups for phone numbers, job details and more
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What resources are working on what jobs, with which clients
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How much has to be billed to whom, for what
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Which invoices are outstanding
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Which jobs and which resources are making how much money
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Simple reports through to detailed 'drill down' analysis
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Charts, historical comparatives and trends
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Exception reports
In addition Abtrac has WORK SCHEDULING, REVENUE AND RESOURCE FORECASTING and many
more areas of functionality, reflecting our knowledge of time based billing businesses, learned from the hundreds of sites already using Abtrac.
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